Job description

Administrative Coordinator

List of Accountabilities (what the organization is counting on this position for)

· Assumes the responsibility and is accountable for the following accounting responsibilities:

a. Process daily deposits for all departments

b. Reconcile Schedule 225 (Cash Clearing)

c. Post Vendor Invoices (without POs) to Accounts Payables

d. Reconcile credit card statement (monthly)

e. Record and pass on calls with accounting issues

f. Assist Accounting staff

g. Send deals, mail, and other documents to and from accounting office

· Assumes the responsibility and is accountable for the following Human Resources responsibilities:

a. Verify required paperwork for new hires

b. Process drug screen

c. Submit Background Check

d. Send New Hire paperwork and upload to Applicant Tracking System (ATS)

e. Assist with New Hires in Paycom

f. Communicate and schedule with employees on mandatory HR meetings

g. Field and direct employee questions and/or concerns to correct resource

h. Assist HR Manager

i. Verify I-9 documentation and scan to ATS Specialist

j. Assist with new hire orientations and facility tours

k. Attend and participate in regular and ongoing Paycom / Administrative Coordinator training

· Assumes the responsibility and is accountable for the following Sales responsibilities:

a. Verify all required paperwork is in the deals

b. Maintain inventory of Temp Tags for Sales

c. Assist Management Team

d. Assist with application/renewal of sales licenses

· Assumes the responsibility and is accountable for assisting the General Manager in all matters:

a. Plan holiday events

b. Assist with any other reasonable request from Management

c. Online review and reputation management

1. Solicit, respond, resolve, challenge utilizing online review platform

2. Monitor social platforms and alert when negative or inappropriate content is identified

· Assumes the responsibility and is accountable for ordering and maintaining supplies:

a. Order & maintain all office supplies

b. Assist in/Order forms for dealership

c. Dealer Tags – inventory tags for renewal each year – update Google Sheets with tag info

d. Order Business Cards

e. Order Name Tags

f. Order any company swag

g. Complete apparel orders for staff as needed

· Assumes the responsibility and is accountable for overseeing all mail processing:

a. Forward all incoming Postal Mail to Accounting (Do Not Open)

b. Receive, Store & Deliver incoming office supplies

Qualifications and Skills

· Professionalism

· Organizational Astuteness

· Managing Processes

· General office skills

· 2+ years’ experience in administrative role preferred

· Proficiency in Microsoft Office tools and Google Docs required

· High School Diploma or equivalent required

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Richmond, VA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant/Office Coordinator: 2 years (Required)

Work Location: In person

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