The Automated Routing Clerk reports directly to the Transportation Manager of the Transportation Office and is responsible for operating all phases of the District’s Automated Transportation and/or Redistricting System.

DUTIES as required:

• 
  Entering stop locations, run sequences and route coupling into the District’s Automated Transportation and/or Redistricting System
• Entering new or altered student information, either as a batch process downloads from the district’s student information system, or manually
• Assigning students to stops
• Performing optimization simulations
• Printing, i.e. maps, bus passes and reports
• Ensuring that the system is meeting the expectations of the administration and accurately reflects operating conditions
• Altering or adding to the map, as required, in addition to the routing system once-a-year map update
• Using the system to develop a new transportation scheme for the next school year, including adding/deleting stops and runs and altering schedules
• Working with district data staff for student information transfer between computer systems
• Performing computer maintenance tasks to ensure database integrity
• Preparing plots, reports and maps for use by bus drivers, administrators and other interested parties
• Performing system backup at regular intervals
• Handle all basic telephone inquiries dealing with transportation and/or redistricting
• Assists Administration when it is necessary to work on transportation and/or redistricting
• Participate in specialized training when deemed necessary
• Provide information and computer assistance, as related to transportation to other and/or redistricting
• Perform other computer functions, as deemed necessary by the Administrator/Supervisor of Transportation
• Assists in any aspects of the departmental operation whenever necessary

PUBLIC RELATIONS

• Telephone - in-house (intercom), walkie-talkie. Receive and route calls appropriately.
• Correspondence - receives and routes mail, packages. Prepare correspondence; forward accordingly (notices, grievances, and reports): State, Local and Federal, Use of Building, Health and Safety, Incident/Accident, School/Staff/Parent Notices, Fire Drills and Inspections, Proposals).
• Maintain up-to-date filing system: Staff directory, phone listing, student recall listings, waiting lists, weekly, monthly, quarterly, annual reports, School Board Agendas.
• Maintain appointment/meeting calendars/schedules: Building, teacher, parent groups, visitors, workshops, etc.
• Greet and assist all visitors in a positive manner.

BUDGET

• Ledger activity associated with balances, spreadsheets & word processing computer application.
• Updating and distribution of budget reports.
• Researching data for preparation of requisitions, typing requisitions.
• Maintain purchase order file, receiving copies, invoices, packing slips.
• Direct payments, route for payment in a timely fashion.
• Assist Administrator/Principal/Director in preparation of annual budget.
• Typing administrative draft - tabulations/calculations.
• Maintain inventory of office materials, supplies, B5 in stock supplies, books, postage, health and athletic supplies.
• Mileage: Type monthly mileage on appropriate forms with direct payment for reimbursement including staff travel expenses and cab vouchers.

PAYROLL

• Prepare/maintain weekly, biweekly, hourly payrolls for administrators, teachers, clerks, aides, etc., relative to regular payroll, overtime, workshops, coverage, breakfast program, in-house coverage, etc., as it applies to the job area.
• Maintain leave forms, name/address forms, vacation requests, certifications and renewals, etc. for attendance reporting and recordkeeping of payroll. Sort and distribute checks.

COMPUTER

• SCHOOLS: Daily attendance, registers, bulletins, via mainframe hook-up or independent system.
• OFFICES: As required/established.

STUDENT PROCESSING

(Key: E=Elementary, M=Middle, H=High, G=Guidance, ALL=E, M, H, & G)

• E-M-H - Suspensions/Parent Conferences, Referrals, Incident Reports.
• E-M-H - A-8's, Sign-in Books, Sign-out Books, Accident Reports.
• E-M-H - Reading Folders, Special Ed Folders, Home Instruction Registers.
• E-M-H - Nurse, Social Worker, Human Relations Specialists Visits.
• E-M-H - Transportation-Passes, Field Trips.
• E-M-H - Minority/Majority and Pupil Enrollment Reports.
• E-M-G - Health Cards, Rosters (Quarterly), Student Transaction Sheets.
• E-M-G - Scheduling, Deficiencies, Grade Reporting, Report Cards.
• E-M-G - Repeat/Failure Notices, Non-promotional Notices.
• E-M-G - Tracer Cards including restrictions, Home Language Survey.
• E-G - Registration, Elem. Only, Forwarding PR Cards, End of Year.
• E-M - Recall lists, (closed classes).
• H-G - Athletics, College Info: Reference Letters, Transcripts.
• M-H - Locker Assignments - Student ID Cards.
• ALL - PR Cards, Scheduling Cards, Attendance, Exiting Students.
• ALL - Testing: Placement and Scores Excused Early Slips.
• ALL - Late Slips, Transfer Cards, Student Incentive Programs.

• Must be proficient in typing
• Must be proficient in use of standard office equipment, including facsimile, copiers, calculators, telephone system and computer
• Good telephone/communication skills
• Must be computer literate; training/in-service will be provided on the Routing System; basic computer skills necessary
• Must be able to understand and use pupil transportation terminology and operations
• Capability to pinpoint and work with locations on computer map
• Familiarity with the District
• Ability to interact with multiple departments on a daily basis
• Ability to prioritize and organize work
• Familiarity with OS/2 Windows relative to transportation and/or redistricting at the school level, preferred
• Ability to learn new expanded computer applications
• Experience with the Providence School Department’s Policies relating to transportation and placement of students, preferred
• Must be able to learn and interpret District Bus Company policies relating to transportation and/or redistricting
• Must be able to work additional hours during peak periods
• Vacation time cannot be approved from July 10th – September 30th